By creating a rule, you can selectively and automatically forward emails from Outlook into Priority Matrix.
Once you have your secret email address from the section above, let’s see how to create a forwarding rule in Outlook 2016. If your screen doesn’t look exactly as describe, see if there are similar steps you can take. Note 2: There are dozens of versions of Outlook, for Windows, Mac, web, and more. Note: If the instructions below don’t match your experience, you can create similar rules in Outlook Web App, which may be more convenient.
Setting up Outlook rules to create PM items
Combining this with Outlook’s powerful rule mechanism, it’s possible to configure a smart system that automatically classifies your most important emails directly into Priority Matrix. You can create items in your own Priority Matrix inbox, or directly into a specific project. Priority Matrix lets you create new items by sending an email to a special address.